Office Manager

Executive Mandate Specification

Vacancy type
Current vacancies

Profession
Administration & Support

Location
Glasgow

Description
We have an opportunity for an exceptionally organised and experienced Office Manager and Administrator based in our Glasgow city centre studio. You will have responsibility for the office management of our Glasgow and Edinburgh studios and for leading our administration team. You will report directly to the Studio Principals.
Your duties will include:

• Supporting the business leadership in managing the day-to-day functions of a working studio.

• Managing and organising the maintenance and upkeep of studio facilities

• Managing the studio administration team

• Complying with relevant statutory regulations (e.g. health and safety procedures)

• Complying with relevant Quality Assurance processes, including taking part in audits.

• Managing the procurement of studio supplies and essential services (e.g. utilities) and assisting in the management of studio budgets.

• Attending and contributing to practice-wide Office Management meetings

• Managing and maintaining contractor relationships (e.g. refuse collection, cleaners)

• Assisting in the organisation and management of studio events and meetings

• Knowledge of HR would be advantageous.

About you
You will be self-motivated and competent at managing your own workload. You must be above all highly systematic, but also unflappable, patient and flexible; assertive yet diplomatic, with strong interpersonal skills and persistence. You will have strong organisational skills and the ability to multi-task. You will be able to communicate on a highly professional level with client team members, will have an excellent standard of written and spoken English and a ‘can do’ attitude along with meticulous attention to detail. Proficiency in Microsoft Office is a necessity.
Previous experience of office management and office administration in a high-pressure environment would be preferred.
About us
BDP is a major international interdisciplinary practice of architects, engineers and designers working together to create outstanding 'places for people'.
Founded in Preston in the UK in 1961, we now have studios across the UK, Ireland, Netherlands, the MENA region, India, Singapore and Canada. BDP has a leading track record in all major sectors and has over 1000 awards for design quality.
In 2016 BDP joined forces with the Japanese engineering consultancy Nippon Koei, providing us with further opportunities in the developing regions of South East Asia, Africa and South America.
BDP offers
The role is challenging and exciting and will provide an excellent opportunity for personal development as well as an attractive remuneration package which includes a competitive salary, flexible pension allowance, private medical insurance, profit share and a great working environment.
To apply
To apply for this role, please click on the apply button below, you will then need to complete the online application form and attach a covering letter plus current CV demonstrating how you meet the requirements of the position. Please include an indication of your expected salary with your application.
BDP is actively fostering an inclusive organisation where people can be themselves and everyone has a sense of belonging. We want our teams to be diverse at every level, reflecting the communities we design for. As designers, we will create spaces for all that promote equity, wellbeing and participation within the built environment. We actively encourage people from a variety of backgrounds with different skills, professional and life experiences, to join us and help us to achieve our aspirations. We also welcome applications from candidates who wish to work flexibly. BDP also operates a hybrid working policy.
No agencies or third party applications will be accepted.

Job Type: Full-time

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship