Assistant Administrator

Executive Mandate Specification

We are currently looking to recruit an enthusiastic and motivated Assistant Administrator for our Admin Hub, to support the Cambridge Adult Locality Teams based at Tenison Road, Cambridge.

The successful candidate will be well organised and able to prioritise work. You will be proactive in solving problems and queries and you will see these through to completion. The post holder will need to be calm and patient, with an excellent telephone manner and skills to deal with sometimes complex and difficult issues over the phone. You will be required to provide front of house reception cover for the team on an ad hoc basis.

You will be supporting a multidisciplinary team and may be involved with arranging appointments, audio typing letters, scanning and uploading documentation onto appropriate systems, photocopying, minute taking, ordering stationary and some general administrative work as required.

The post holder will provide a comprehensive administrative service within their team.

The ideal candidate will have a can do attitude, strong team work ethic, sense of accountability, accompanied by an ability to work under considerable pressure at times. This post is open to professionals with the right attributes to enhance a team.

Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities

Please refer to the attached job description and person specification for full details of responsibilities.

• Typing of letters, summaries and reports, if appropriate.
• Ensuring good customer service by providing a professional and effective service by dealing with queries from service users, carers or staff in person or on the telephone.
• Take accurate messages and ensure these are passed on to the appropriate people.
• Organise appointments and transport for clinics as directed.
• Carry out any office duties, such as dealing with post and photocopying; be responsible for document filing and ensure that the relevant records are organised, accessible and up to date.
• Monitor and maintain the departments admin stocks.
• Arrange meetings as and when required.
• Accurately input data onto the relevant electronic system, in a timely manner in line with standard operating procedures.
• Update bed/caseload/zoning boards to reflect live ward/team state as directed.
• Deal with staff and service user requests that may be part of a cash office function as and when required, and in accordance with Trust procedures.

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship