Executive Appointment Mandate
ID: EX-1008460167170
OFFICE ASSISTANT - 6 MONTH PLACEMENT
Compensation Bracket
£12 - £12
Tenure & Discipline
Executive Full-Time
Jurisdiction
United States
Statutory Visa Pathway
US Immigrant / H-1B
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Official Verified Employer • $0 Candidate Fees
Executive Mandate Specification
JOB DETAILS
Job reference
REQ00483
Date posted
06/02/2023
Application closing date
03/03/2023
Location
London
Salary
London Living Wage - £11.95 per hour
Package
Contractual hours
40
Basis
Full time
Job category/type
Job description
Reporting to Office Administrator
Job Summary
To provide administrative support for the office as well as assisting the Trafalgar teams as and when required.
Key Responsibilities
Help ensure the smooth running of the 4th floor, and 8th floor when required.
Be the first point of contact on 4th Floor for all enquiries via telephone, email or in person, ensuring all enquiries are dealt with appropriately and passed on to the correct person.
Organise the meeting rooms, hot desks, stationery, and refreshments on the floor.
Assist with travel and accommodation requirements as required.
Order cars, taxis, and couriers, as well as making deliveries by hand, as required.
General administration and research assistance, as required, and fulfilling any other task as reasonably delegated by the line manager or senior members of staff.
Ensure that office filing systems are kept up to date and organised.
Deliver, collect, and distribute external and internal post.
Prepare paperwork for members of staff and meetings.
Minute meetings as required and ensure that minutes are both accurate and distributed promptly.
Adhere to TE’s confidentiality policy at all times.
This is not an exhaustive list of duties. from time to time, you may be required to undertake such alternative or additional duties which will commensurate your skills, experience, and capabilities.
About you / Requirements
We are looking for individuals that can work as part of a team and individually to achieve and deliver Our Values: Creativity, Collaboration, Excellence, and Respect.
Well organised, able to plan and prioritise effectively.
Friendly, helpful, collegiate, and collaborative, enjoys supporting the wider team.
Can work with little supervision, has lots of energy, initiative and able to navigate challenges without getting flustered.
Good attention to detail, is mindful that little things matter.
Comfortable taking notes and action points, working diligently to produce and exercises good judgement about content.
Discreet and always maintains professional and confidential standards.
Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Statutory Executive Benefits & Governance
- Executive Health, Vision & Dental Coverage with Global Provider Options
- Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
- Annual Discretionary Performance Incentive & Long-Term Equity Participation
- Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
- US Department of Labor & E-Verify Work Authorization Sponsorship
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