Administrator

Executive Mandate Specification

The purpose of this role is to coordinate and ensure the smooth running of the Phoenix Way programme in Yorkshire and Humber.

Range of Duties:

• To provide administrative support to the Phoenix Way Team at Impact Hub Bradford
• Coordinate internal and external meetings, including arranging travel and accommodation for team members where required
• Take and share minutes of meetings
• Maintain accurate records of project activities,
• Provide monthly updates on outputs and other KPIs to the Programme Manager
• Draft and submit monitoring reports to our funders as required
• Develop relevant documents and resources for Phoenix Way partners as required
• To initially respond to general enquiries about the Phoenix Way Programme

General Duties

We are a small organisation and as such are dependent upon team members willing to be flexible and support one another. In addition to the duties outlined above, there are a number of additional responsibilities that we expect all staff to undertake, regardless of role or seniority:

• Assist at events held in our co-working space
• Cover reception duties when required
• Welcome staff and visitors to our space
• Work flexibly to support the whole team
• Maintain databases and manual records of the organisation.
• Keep the office environment safe, clean and tidy
• To support and be willing to participate in any special projects as required by Senior Management.
• To be responsible for day to day management of IHB assets. Conduct routine tasks
• To carry out other duties commensurate with this post that may be required by the organisation
• To communicate with IHB Directors, corporate partners, funders, and staff, in a confidential, sensitive and professional manner
• Maintain databases and manual records of the organisation
• Keep the office environment safe, clean and tidy
• To be part of special projects as required by Senior Management
• To be responsible for day to day management of IHB assets. Conduct routine tasks
• To carry out other duties commensurate with this post that may be required by the organisation
• To undertake occasional evening and weekend duties as required

Essential skills and experience

• Demonstrable commitment to the reduction of inequalities faced by diverse and underserved communities
• Knowledge and understanding of the VCSE and creative sectors in Yorkshire and Humber
• Good organisation, communication and teamwork skills
• Excellent IT skills across most relevant applications
• Excellent customer service skills
• Excellent numeracy, spoken and written communication skills
• Ability to work to deadlines under pressure
• Proven strong organisation and problem solving skills
• Ability to write clear and concise reports

Desirable skills

• At least 2 years experience in a similar role
• Experience of developing reports for statutory, voluntary and corporate funders

For more information and an application pack, please go to: https://bradford.impacthub.net/careers/

Job Type: Full-time

Salary: Up to £24,150.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Work Location: One location

Application deadline: 20/03/2023
Reference ID: IHB/A/2023/01
Expected start date: 03/04/2023

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship