Accounts Assistant

Executive Mandate Specification

JOB PURPOSE

Key member of small finance team, working closely with the Management Accountant & Head of Finance to maintain accurate financial records for management & statutory information that provide decision supportive information to management.

ACCOUNTABILITY

The post reports to the Management Accountant.

KEY RESPONSIBILITIES

Sales ledger:

· Working with the business development team ensuring invoices are correctly recorded within the customer relationship management system

· Raising customer credits & refunds

· Allocating payments

· Answering member invoice queries & providing copy invoices

· Monthly reconciliation of the customer relationship management system to the finance system

· Ensuring invoices are paid on time

Purchase Ledger:

· Purchase invoice checking and liaising with supplier if there are issues

· Distribute invoices received for authorisation by budget holders

· Entering invoices onto the finance system

· Entering staff expenses onto the finance system end ensuring adherence to policy

· Sending monthly company credit card statements to staff for expenses completion

· Collating expenses & credit card expenses onto a spread sheet for upload and final manager approval and payment

Other

· Weekly bank reconciliations

· Working with the events team to ensure that the cost tracker is maintained and updated

· Assist in month end processes including preparing journals

· Other admin/ad hoc tasks to assist the finance team as and when required

· Scope to learn and develop within finance function

ESSENTIAL EXPERIENCE / KNOWLEDGE

Good knowledge of basic accounting procedures with at least 2 years’ experience in a similar role

Intermediate to advanced Excel skills

Knowledge of Microsoft Office 365

DESIRABLE EXPERIENCE / KNOWLEDGE

Use of finance and CRM systems, ideally Microsoft Dynamics Navision and Salesforce

KEY SKILLS AND PERSONAL ATTRIBUTES

Strong work ethic and be a genuine team player

Flexible, “can do” attitude

Be self-motivated and have a willingness to learn

Highly organised and a self-starter

Have an analytical, problem-solving mindset with a strong attention to detail

Strong verbal and written communication skills

Able to get things done on time and to a high quality

Process driven

Job Type: Permanent

Salary: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Life insurance
• Referral programme
• Sick pay
• Work from home

Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• London, EC1Y 4TY: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting: 1 year (required)

Work Location: Hybrid remote in London, EC1Y 4TY

Application deadline: 31/03/2023

Statutory Executive Benefits & Governance

• Executive Health, Vision & Dental Coverage with Global Provider Options
• Corporate Pension Auto-Enrolment / 401(k) Retirement Plan with Fiduciary Matching
• Annual Discretionary Performance Incentive & Long-Term Equity Participation
• Executive Leave Allotment, Statutory Holidays & Dedicated Health Care Reserves
• US Department of Labor & E-Verify Work Authorization Sponsorship